Email Formatting Tip

28 December 2007

I frequently send emails that have to be formatted carefully (the newsletters, for example). I have found it easy to get carried away in constructing a good-looking layout using the HTML editor built-in to my emailer software; fonts, colours - the works. What I had forgotten to remember is that some of my recipients will have opted to receive email in plain text format, rather than HTML format.

Consider a recent example in my own mailbox.

Although I have set my email software to block the loading of images (a useful safety feature), it looks good - much as the originator wanted it to look. But if my email settings were set to "plain text", then the same email looks very different.

Not easy to read at all and it doesn't give a good impression. 

Every time you send a email with a lot of formatting (font, colours), always check it viewed as plain text before sending.

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